Why is PEIMS Accuracy Important?

April 29, 2024 | PEIMS & Data Management

The Public Education Information Management System (PEIMS) consists of four mandatory yearly data submissions. These submissions encompass all data requested and received by TEA about public education for all school districts in the state of Texas. Confirming the accuracy of your district’s PEIMS data is critical to ensuring that you are submitting a true account of the students served, and the services your district has provided them, throughout the year. It is imperative that your district verify proper student coding to maximize your ADA funding! PEIMS data is used for most TEA requests due to the robust nature of the four yearly submissions.

CLICK HERE to Register now for the PEIMS Data Quality online course.

PEIMS data directly affects your district’s Accountability and Compliance Systems! When are PEIMS submissions due?

Fall (Collection 1)

First submission due date- Early December
Resubmission due date- Mid January

Midyear (Collection 2)

First submission due date- Late January
Resubmission due date- Mid February

Summer (Collection 3)

First submission due date- Mid June
Resubmission due date- Mid July

Extended Year (Collection 4)

First submission due date- Late August
Resubmission due date- Mid September

Additionally, we also submit multiple Core Collections throughout the year, which are essentially mini PEIMS submissions.

For a current year due date calendar, with specific submission deadlines, please visit TWEDS – Data Submission (state.tx.us)

How can I ensure that the PEIMS data my district is reporting is accurate?

It is important to have procedures in place for identifying, documenting, imputing and verifying that the information in your PEIMS submissions is accurate. This may seem overwhelming when looking at the amount of data that TEA is requesting, but it is important to define your district’s internal process. At CSS we help our clients formalize their processes and procedures to ensure data integrity.

Here are some questions that your district can use to help get your process documentation started:

What is our district process for how our data is identified or created?
- Example – How is a student identified for my program?
Who are the staff members involved?
- Example – Campus Registrars, Counselors, Teachers, Special Programs Staff, District Coordinator/Director etc.
What documentation is required and where is it kept?
How is the identification and documentation communicated between staff members?
- Example – How does a campus registrar communicate when enrolling a student with a non-English home language survey? After an LPAC, how is that information communicated to the registrar coding the student?
How are we verifying our data at a campus/district level?
- Example – SIS reports, third party systems?
Are we requiring signatures and communication back to district personnel?
How often are we conducting data validations and verifications and how are we documenting this process?
If reports are being reviewed, how often are we doing that and who is it reported to?
Are we following through to ensure the above items are occurring?
Who is tracking the validation process?
Are we ensuring that validations are happening in a timely fashion?
Who reviews PEIMS TSDS Submission reports and indicates acceptance of the data being reported?

In the case of a TEA audit, having your district’s procedures documented will support that you have a plan in place to ensure that you are identifying and serving your students to the best of your ability. Contact CSS for support in the creation of individualized processes for the PEIMS data your district is submitting to TEA!

Questions?

Contact PEIMS Director Laura Jandle – ljandle@charterschoolsuccess.com

Visit the Charter School Community Roundtable to ask questions, get answers and discuss this topic.

CLICK HERE to Register now for the PEIMS Data Quality online course.