Make the PEIMS process easier by using the XML Validation Tool

Have you ever waited for hours to process your PEIMS file through TSDS only to find that you have errors you need to research and work through? Then, to make matters worse, you have to do the same long process again just to see if you corrected the error. If so, The XML Validation Tool … Read More

Using the Master Schedule to Maximize Funding

Whenever you think about maximizing ADA funding for a school district, you most likely think about proper coding of student attendance, student eligibility codes, and ensuring your students attend school for as many school days as possible. Do you ever think about the impact that your Master Schedule had on your ADA funding? Some of … Read More

High School Indicators – Summer PEIMS

Did you know that there are multiple accelerated programs that your district could be offering your High School students? These programs are a great opportunity for your students and can potentially boost your districts’ College, Career and Military Readiness calculations! If your district offers one of these programs, you will need to code the students … Read More

Prekindergarten: Qualifications, Documentation & PEIMS Coding

Prekindergarten programs are different and more complex than the other grade levels offered in your district. To receive ADA funding for the students in your PK program there are specific age requirements and qualification criteria that must be met. Once you register a student for your PK program, they become subject to compulsory attendance until … Read More

UID Assignment and Enrollment Tracking

Did you know that all districts are responsible for submitting weekly Unique ID enrollment tracking event files to TEA through the Texas Student Data System application in TEAL? But first, a Unique ID number (UID) must be assigned to all students in your district to ensure they are included in your enrollment tracking file. It … Read More

Understanding the difference between Movers, Leavers and Dropouts

School districts report data on the students they served, in grades 7-12, during the prior school year, even if the student was only enrolled for only one day!  Leaver records are submitted for students who left the district before the end of the school year, did not return in the same year, or did not … Read More

Mid-Year PEIMS Submission

Mid-Year PEIMS Submission The Mid-Year PEIMS submission is due to TEA January 28, 2021.  This collection consists solely of financial data from your charter’s prior fiscal year, FY ending June 30 or August 31.  Reviewed in comparison with the Annual Financial Report, (AFR), the data collected is used by TEA for compliance monitoring.  In fact, … Read More

Financial Compliance and Accountability

Because Texans trust charter officials to spend money wisely and efficiently, the state’s financial accountability systems for public charters provides a report that annually examines school funding and compliance issues to confirm that spending has been appropriate.  This report is referred to as Charter FIRST. Districts and charters must also have an outside auditor examine their financial records each … Read More

Audit Firm Selection and Qualifications

In today’s Tip, we are discussing Audit Firm Selection and Qualifications. Auditing is a process of reviewing a Charter’s financial records to decide if they are accurate and align with regulations, state laws and accounting standard. Audits are conducted by third-party external auditors that are CPA (Certified Public Accountants) or by an auditing firm. External … Read More

Why is PEIMS Accuracy Important?

The Public Education Information Management System (PEIMS) consists of four mandatory yearly data submissions. These submissions encompass all data requested and received by TEA about public education for all school districts in the state of Texas. Confirming the accuracy of your district’s PEIMS data is critical to ensuring that you are submitting a true account … Read More