UID Assignment and Enrollment Tracking

Did you know that all districts are responsible for submitting weekly Unique ID enrollment tracking event files to TEA through the Texas Student Data System application in TEAL? But first, a Unique ID number (UID) must be assigned to all students in your district to ensure they are included in your enrollment tracking file. It … Read More

Understanding the difference between Movers, Leavers and Dropouts

School districts report data on the students they served, in grades 7-12, during the prior school year, even if the student was only enrolled for only one day!  Leaver records are submitted for students who left the district before the end of the school year, did not return in the same year, or did not … Read More

Mid-Year PEIMS Submission

Mid-Year PEIMS Submission The Mid-Year PEIMS submission is due to TEA January 28, 2021.  This collection consists solely of financial data from your charter’s prior fiscal year, FY ending June 30 or August 31.  Reviewed in comparison with the Annual Financial Report, (AFR), the data collected is used by TEA for compliance monitoring.  In fact, … Read More

Using the Master Schedule to Maximize Funding

Whenever you think about maximizing ADA funding for a school district, you most likely think about proper coding of student attendance, student eligibility codes, and ensuring your students attend school for as many school days as possible. Do you ever think about the impact that your Master Schedule had on your ADA funding? Some of … Read More

Make the PEIMS process easier by using the XML Validation Tool

Have you ever waited for hours to process your PEIMS file through TSDS only to find that you have errors you need to research and work through? Then, to make matters worse, you have to do the same long process again just to see if you corrected the error? If so, The XML Validation Tool … Read More

Financial Compliance and Accountability

Because Texans trust charter officials to spend money wisely and efficiently, the state’s financial accountability systems for public charters provides a report that annually examines school funding and compliance issues to confirm that spending has been appropriate.  This report is referred to as Charter FIRST. Districts and charters must also have an outside auditor examine their financial records each … Read More

Audit Firm Selection and Qualifications

In today’s Tip, we are discussing Audit Firm Selection and Qualifications. Auditing is a process of reviewing a Charter’s financial records to decide if they are accurate and align with regulations, state laws and accounting standard. Audits are conducted by third-party external auditors that are CPA (Certified Public Accountants) or by an auditing firm. External … Read More

Why is PEIMS Accuracy Important?

The Public Education Information Management System (PEIMS) consists of four mandatory yearly data submissions. These submissions encompass all data requested and received by TEA about public education for all school districts in the state of Texas. Confirming the accuracy of your district’s PEIMS data is critical to ensuring that you are submitting a true account … Read More

Student Attendance Accounting Handbook (SAAH) Changes

The Student Attendance Accounting Handbook (SAAH) is published yearly by TEA and contains the official attendance accounting guidelines that must be followed by all school districts and open-enrollment charters in the state of Texas. The 2019-20 SAAH has recently been published and has many significant changes from the prior year’s handbook. With all of the … Read More

Census Block- New Fall PEIMS Data Element

Under HB3, Section 1.028, the Compensatory Education Allotment was modified to establish weighted funding based on the census block in which an economically disadvantaged student resides. Previously, the Compensatory Education Allotment was a single multiplier for each student that was considered Economically Disadvantaged. With these changes the Compensatory Education Allotment will now be a tiered … Read More