End of Year Federal Activities for Charter Districts
Preparation is the name of the game! Finish off your federal grant compliance strong to set yourself up for success next year. CSS’ handy checklist below contains “all things federal grants” that you need to finish up the year! You will find all pertinent TEA deadlines that you can add to your calendar today! So find your favorite pen, and start checking!
The CSS team works directly with our partner schools to provide the guidance and resources necessary to meet these timelines.
| Required/Necessary Activities | ESTIMATED Open/Release Date | ESTIMATED Due Date |
|---|---|---|
| Begin the Comprehensive Needs Assessment process (CNA). Must be done by committee with stakeholder representation present. Read the Comprehensive Needs Assessment tip here. | Should begin in February | CNA required before submission of ESSA grant application. |
| Begin draft of Campus Improvement Plan and District Improvement Plan (CIP/DIP) based on identified needs (required by SCE and Title I). Must be done by committee with stakeholder representation present. | Draft of DIP and CIP required before submission of ESSA grant application. | |
| Submit Gun Free Schools Report (PR6000) - Found in Compliance Report tab in eGrants. You will not be able to receive your 2025-26 NOGAs without completing this report | Opens early May, but do not complete until after last day of school. | 6/27/25 |
| SC5003 Federal Grant Consolidated Schedule Under “Special Collection” tab in eGrants | 5/1/25 | 9/2/25 Must do before ADCs |
| Perkins V 2025-26 Application and Certification (ADC) | 5/20/25 | 9/2/25 |
| ESSA 2025-26 Application Designation and Certification (ADC) | 5/13/25 | 9/2/25 |
| IDEA B (SPED) 2025-26 Federal (ADC) | 5/13/25 | 9/2/25 |
| Complete Time & Effort Records – Semi-Annual Certification or Substitute System of T&E | End of the 2nd semester for 24-25. |
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| Complete inventory of technology and equipment purchased with federal grant funds | End of the 2nd semester for 24-25. |
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| ESSA Final Amendment for 2024-25: Determine if you need to submit an amendment due to: 25% limit on moving funds between object codes; request to open an object code not used this year; change in the activities selected for delivery of program funds. See When to Amend document. | 6/3/25 | |
| Special Education IDEA-B Grant Final Amendment for 2024-25 (if needed, same as ESSA above) | 6/2/25 | |
| For Charter districts receiving $750,000 or more SCE funds during the 2023-24 School Year, submit a copy of two CIP’s (at least 1 from a Title I campus) from 2023-24 Click here for instructions. | Approx. 7/10/25 | |
| SCE and ESSA Program Evaluation: Determine the effectiveness of the programs for 2024-25 school year. CSS has templates for program evaluations for our partner schools. See Program Evaluation Tip here. | Before final budgeting for the 2025-26 school year | |
| Evaluate impact of parent involvement activities at both the campus and LEA level and revise for next year. Make changes to the Home School Compacts for Title I campuses. Make changes to the campus and LEA Parent and Family Engagement Policies. These actions must be completed with committee. | Before start of 2025-26 School Year; ideally before Title I budget is done for PFE activities | |
| Begin budget planning for SCE, Title I, Title II, Title III, Title IV and IDEA B funds. Opportunity for public input prior to grant submission. | Before submission of IDEA-B and ESSA grant applications | |
| Review ESSA Consolidated Compliance Report in eGrants begin gathering data needed for Compliance Report. | Late July 2025 | 9/26/25 |
Need help?
Please contact Charter School Success:
- Dr. Sheila K. Sherman ssherman@charterschoolsuccess.com
Have questions?