End of Year Federal Activities for Charter Districts
CSS is there to keep you organized in the end of school madness! Our handy checklist below contains “all things federal grants” that you need to finish up the year! You will find all pertinent TEA deadlines that you can add to your calendar today! CSS hopes you have an incredible end of the year and enjoy checking off the tasks as you get them done!
The CSS team works directly with clients to provide the guidance and resources necessary to meet these timelines.
| Required/Necessary Activities | Open Date | Due Date |
|---|---|---|
| Begin the Comprehensive Needs Assessment process (CNA). Must be done by committee with stakeholder representation present. | Should begin in April | CNA required before submission of ESSA grant application. |
| Begin draft of Campus Improvement Plan and District Improvement Plan (CIP/DIP) based on identified needs (required by SCE and Title I). Must be done by committee with stakeholder representation present. | Draft of DIP and CIP required before submission of ESSA grant application. | |
| Submit Gun Free Schools Report (PR6000) - Found in Compliance Report tab in eGrants. You will not be able to receive your 2024-25 NOGAs without completing this report. | Opens early May, but do not complete until after last day of school. | 6/28/24 |
| SC5003 Federal Grant Consolidated Schedule Under “Special Collection” tab in eGrants | 5/1/24 | 9/3/24 Must do before ADCs |
| Perkins V 2024-25 Application and Certification (ADC) | 5/13/24 | 9/3/24 |
| ESSA 2024-25 Application Designation and Certification (ADC) | 5/20/24 | 9/3/24 |
| IDEA B (SPED) 2024-25 Federal (ADC) | 5/13/24 | 9/3/24 |
| Complete Time & Effort Records – Semi-Annual Certification or Substitute System of T&E | End of the 2nd semester. | |
| Complete inventory of technology and equipment purchased with federal grant funds | End of the 2nd semester. | |
| ESSA Final Amendment for 2023-24: Determine if you need to submit an amendment due to: 25% limit on moving funds between object codes; request to open an object code not used this year; change in the activities selected for delivery of program funds. See When to Amend document. | 6/2/23 | |
| Special Education IDEA-B Grant Final Amendment for 2023-24 | 6/3/24 | |
| ESSER III Final Amendment ESSER III funds must be spent by 9/30/24. | 7/2/24 (includes TCLAS) |
|
| For Charter districts receiving $750,000 or more SCE funds during the 2022-23 School Year, submit a copy of two CIP’s (at least 1 from a Title I campus) from 2022-23 Click Here for Instructions. | Approx. 7/10/24 |
|
| SCE and ESSA Program Evaluation: Determine the effectiveness of the programs for 2023-24 school year. CSS has templates for program evaluations for paid clients. | Before final budgeting for the of 2024-25 school year | |
| Evaluate impact of parent involvement activities at both the campus and LEA level and revise for next year. Make changes to the Home School Compacts for Title I campuses. Make changes to the campus and LEA Parent and Family Engagement Policies. These actions must be completed with committee. | Before start of 2024-25 School Year; ideally before Title I budget is done for PFE activities | |
| Begin budget planning for SCE, Title I, Title II, Title III, Title IV and IDEA B funds. Opportunity for public input prior to grant submission. | Before submission of IDEA-B and ESSA grant applications | |
| Review ESSA Consolidated Compliance Report in eGrants begin gathering data needed for 2023-24 Compliance Report. | Late July 2024 | 9/27/24 |
Need help?
- Dr. Sheila K. Sherman ssherman@charterschoolsuccess.com
Visit the Charter School Community Roundtable, where you can ask. questions, get answers and more!