When to Amend Federal Grants

When to Amend Federal Grants

April 20, 2026 | Grants Management

The year is dwindling down, and so is the time left to spend your federal grant funds! Before your grants end this year, CSS recommends that you make sure the remaining funds are budgeted where you need them in the draw down system. Perhaps your summer plans have changed, an added expense is needed, or an error needs to be corrected? Without an amendment, you could get stuck not being able to draw down funds. You want to make sure the last submitted grant application is aligned with your actual spending and current DIP/CIP goals. After review, you can determine if an amendment is needed or not!

CSS Federal Grant Managers guide our partner schools in deciding if grant amendments are necessary, and we even prepare the amendments!

Reasons to Amend:

  • When carryover funds are available or in order to add the final allocation and carryover funds to the grant budgets.
  • A class/object code not previously budgeted.
  • Increase the amount of currently approved object codes by more than 25% of the total award (when each object increase is added together).
  • Add a new line item on any of the supporting budget schedules. This includes field trips and out of state travel.
  • Increase or decrease the number of payroll positions approved by more than 20%.
  • Add a type of payroll position not initially approved.
  • Add a new capital outlay item or increase the quantity of capital outlay items approved.
  • Revise the scope or objectives of the grant on the program schedule.

Important Dates

  • May 18, 2026: Deadline to submit an amendment for the 2025-26 Perkins V CTE Grant
  • June 2, 2026: Deadline to submit an amendment for the 2025-26 ESSA Consolidated Grant
  • June 2, 2026: Deadline to submit an amendment for the 2025-26 Special Education Consolidated Grant (IDEA and IDEA PK)
  • June 2, 2026: Deadline to submit an amendment for LASO 3 2024-25 all grant opportunities

When Not to Amend/More information:

Reminder: Title I has a 15% limit on how much can be carried over. For most other grants, TEA will notate and might question when more than 25% of grant funds are carried over or lapse.

Need help?

Please contact Charter School Success: