When to Amend Federal Grants

When to Amend Federal Grants

April 21, 2023 | Grants Management

It is spring cleaning time! Now is the time to review and clean up any changes needed in your federal grants to finish up the year. CSS recommends that you make sure the remaining funds are budgeted where you need them before the grant ends. You may find that summer plans have changed, an added expense is needed, or an error needs to be corrected. Think about the remaining funds and consider if changes are needed to the most current (awarded) version of the grant. You want to make sure the last submitted grant application is aligned with your actual spending and current DIP/CIP goals. In some cases, an amendment may need to be submitted to TEA. If so, the deadlines are listed at the bottom of this article. Please read on to see if an amendment is necessary.

Reasons to Amend:

  • When carryover funds are available or in order to add the final allocation and carryover funds to the grant budgets.
  • A class or object code not previously budgeted.
  • Increase or decrease the amount of funds currently approved in a class /object code on the Program Budget Summary by more than 25% of the total budgeted amount.
  • Add a new line item on any of the supporting budget schedules. This includes field trips and out of state travel.
  • Increase or decrease the number of positions approved by more than 20%.
  • Add a type of payroll position not initially approved.
  • Add a new capital outlay item or increase the quantity of capital outlay items approved.
  • Revise the scope or objectives of the grant on the program schedule.

Important Dates:

  • May 17, 2023: Deadline to submit an amendment for the 2022-23 Carl Perkins CTE Grant
  • June 2, 2023:  Deadline to submit an amendment for the 2022-23 ESSA Consolidated Grant
  • June 2, 2023:  Deadline to submit an amendment for the 2022-23 Special Education Consolidated Grant (IDEA) – includes ARP
  • June 2, 2023: Deadline to submit an amendment for the 2022-23 Title I, 1003 School Improvement Grant
  • July 3, 2023: Deadline to submit an amendment for the 2020-2022 ESSER II Grant (ESSER II should be spent by 9/30/23 to avoid impacting forced ETV transfers from ESSER III next year)
  • Other Charter grants, such as the Start Up grant and the High-Quality Replication grant have their own deadlines (see your NOGA), but the rules of when to amend still apply to these grants.

In order to make the process go smoothly, CSS federal grant managers work side by side with clients to complete the amendment process.

When Not to Amend/More information:

Need help?

Please contact Charter School Success:

Dr. Sheila K. Sherman ssherman@charterschoolsuccess.com

Have questions?

Ask questions, get answers, and discuss this topic on the Charter School Community Roundtable now.