When to Amend Federal Grants

When to Amend Federal Grants

April 22, 2024 | Grants Management

It is spring cleaning time! Now is the time to review and clean up any changes needed in your federal grants to finish up the year. CSS recommends that you make sure the remaining funds are budgeted where you need them before the grant ends. Perhaps your summer plans have changed, an added expense is needed, or an error needs to be corrected? You don’t want to get stuck not being able to draw down funds or finish spending the funds because the budget wasn’t amended in eGrants. You want to make sure the last submitted grant application is aligned with your actual spending and current DIP/CIP goals. In some cases, an amendment may not be necessary. Please read on to see if you need to amend and, if so, when the deadlines will be.

Reasons to Amend:

  • When carryover funds are available or in order to add the final allocation and carryover funds to the grant budgets.
  • A class or object code not previously budgeted.
  • Increase or decrease the amount of funds currently approved in a class /object code on the Program Budget Summary by more than 25% of the total budgeted amount.
  • Add a new line item on any of the supporting budget schedules. This includes field trips and out of state travel.
  • Increase or decrease the number of positions approved by more than 20%.
  • Add a type of payroll position not initially approved.
  • Add a new capital outlay item or increase the quantity of capital outlay items approved.
  • Revise the scope or objectives of the grant on the program schedule.

Important Dates:

  • May 17, 2024: Deadline to submit an amendment for the 2023-24 Carl Perkins CTE Grant
  • June 3, 2024:  Deadline to submit an amendment for the 2023-24 ESSA Consolidated Grant
  • June 3, 2024:  Deadline to submit an amendment for the 2023-24 Special Education Consolidated Grant (IDEA)
  • June 3,2024: Deadline to submit an amendment for the 2023-24 Title I, 1003 School Improvement Grant
  • July 2, 2024: Deadline to submit an amendment for ESSER III including TCLAS ESSER III (TCLAS GR funds can no longer be amended).
  • Other Charter grants, such as the Start Up grant and the High-Quality Replication grant have their own deadlines (see your NOGA), but the rules of when to amend still apply to these grants.

CSS Federal Grant Managers guide our clients in deciding if grant amendments are necessary, and we even prepare the amendments!

When Not to Amend/More information:

Need help?

Please contact Charter School Success:

Dr. Sheila K. Sherman ssherman@charterschoolsuccess.com

Have questions?

Ask questions, get answers, and discuss this topic on the Charter School Community Roundtable now.