When to Amend Federal Grants

When to Amend Federal Grants

April 17, 2025 | Grants Management

Failing to amend a grant can be a costly mistake when grants are winding down and you are trying to finalize draw-downs. Before your grants end this year, CSS recommends that you make sure the remaining funds are budgeted where you need them in Expenditure Reporting. Perhaps your summer plans have changed, an added expense is needed, or an error needs to be corrected? You don’t want to get stuck not being able to draw down funds or finish spending the funds because the budget wasn’t amended in eGrants. You want to make sure the last submitted grant application is aligned with your actual spending and current DIP/CIP goals. In some cases, an amendment may not be necessary. Please read on to see if you need to amend and, if so, when the deadlines will be.

Reasons to Amend:

  • When carryover funds are available or in order to add the final allocation and carryover funds to the grant budgets.
  • A class or object code not previously budgeted.
  • Increase or decrease the amount of funds currently approved in a class /object code on the Program Budget Summary by more than 25% of the total budgeted amount.
  • Add a new line item on any of the supporting budget schedules. This includes field trips and out of state travel.
  • Increase or decrease the number of payroll positions approved by more than 20%.
  • Add a type of payroll position not initially approved.
  • Add a new capital outlay item or increase the quantity of capital outlay items approved.
  • Revise the scope or objectives of the grant on the program schedule.

Important Dates:

  • May 19, 2025: Deadline to submit an amendment for the 2024-25 Carl Perkins CTE Grant
  • June 2, 2025: Deadline to submit an amendment for the 2024-25 Special Education Consolidated Grant (IDEA and IDEA PK)
  • June 3, 2025: Deadline to submit an amendment for the 2024-25 ESSA Consolidated Grant
  • ESSER grants can no longer be amended.
  • Other Charter grants, such as the Start Up grant and the High-Quality Replication grant have their own deadlines (see your NOGA), but the rules of when to amend still apply to these grants.

CSS Federal Grant Managers guide our partner schools in deciding if grant amendments are necessary, and we even prepare the amendments!

When Not to Amend/More information:

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