Special Education Consolidated (Federal) Grant Application 

Special Education Consolidated (Federal) Grant Application 

July 27, 2023 | Grants Management

Summertime means it’s time to prepare and submit your charter’s 2023-2024 Special Education Consolidated (Federal) Grant application.  These funds (also known as IDEA-B) provide supplemental resources to help LEAs ensure that eligible students (ages 3-21) with disabilities are provided with a free appropriate public education as required by federal statute.  

At CSS, we are working with our clients to identify their needs and develop plans for their charter’s IDEA-B program. 

2023-2024 Special Education Consolidated (Federal) Grant Application 

The Special Education Consolidated (Federal) Grant application includes an Applicant Designation and Certification (ADC) form. Remember that allocations are not visible in the ADC form but are available on the TEA Grant Entitlements page.   Click here for a list of the available entitlements.   

Helpful tips 

  • TEAL Access is required in order to access, complete, and submit the grant.  If you need access, follow the instructions here.  
  • Google Chrome is the only web browser appropriate for access to eGrants and completion of all federal formula grants. 
  • Information in the grant application is based on your AskTED profile.  Be sure it is up to date.  Contact the Charter Division at TEA if you need assistance with AskTED. Allow 2 weeks for changes to be visible.  

CLICK HERE TO REGISTER  Special Education Consolidated (Federal) Grant Application Online Course 

Completion Order 

  • There is a specific order to be followed in applying for and completing the Special Education Consolidated (Federal) Grant application.   
  • The SC5003 applies to all three grant programs, SPED, ESSA, and Perkins, and must be completed by your charter district.   
  • The ADC form must also be completed.  Caution – once your choices are made for the grants you wish to receive, those choices are frozen and cannot be undone. 
  • Once inside the grant application, the GS2100 must be completed first.  This will allow you access to the next schedule.   
  • All charters must complete the PS3502 and select the first option indicating your LEA is an open-enrollment charter school. 
  • Next, complete the BS6001.  Once this schedule is complete, the budget support schedules will need to be completed. 
  • The last schedule to be completed is the BS6016 which serves as a compliance document.  

Random Validations of the BS6016 – Financial Compliance Requirements 

Every year, TEA reminds all LEAs that random validations of the data submitted in the BS6016 will occur.  Documentation requested typically includes general ledgers and budget reports that support the amounts reported in the IDEA-B LEA MOE for the Eligibility section of the BS6016: 

  1. Amount of state special education expenditures for the most recent prior year in which complete   expenditure data are available and the LEA was in MOE compliance . To do this, go to your most recent IDEA-B LEA MOE FINAL Compliance Review in GFFC in TEAL.  Go to page 2 for the most recent year and make note of the amount listed in Test 1 (199 – Local funds). 
  2. List the budget for special education for 2023-2023 using the same fund source as in Test 1 (199 -local funds).  The budget should be equal to/or greater than the amount listed in line 1. 

Note:  It is unlikely for charters to have funds relate to special education (PIC 23) in fund 199 

Participants will be selected randomly after the submission of the grant application.  Superintendents and special education directors of selected LEAs will receive an e-mail from compliance@tea.texas.gov with instructions to attach documentation within two business days (TEA will use e-mails listed in the Texas Education Directory, AskTED).  

Application Due Date 

The Special Education Consolidated (Federal) Grant application must be submitted by 5:00 p.m. Central Time September 1, 2023.  CSS strongly recommends that you NOT wait until the last day to submit your application since your submission date becomes the effective date of your grant.   

CSS will be scheduling appointments to assist clients with the development and submission of the grant application. 

Guidance for completion of the grant application 

For step-by-step guidance in completing the application, check out the CSS webinar presented by Sharon Benka, CSS Federal Grant Manager. 

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