Operational Minutes Adjustment 2021-2022
The Texas Education Agency has announced that LEAs will receive an automatic adjustment to operational minutes for the 1st – 4th six-weeks attendance reporting periods to mitigate against FSP funding reductions due to low percentage attendance rates. This will allow LEAs the opportunity to recoup funds lost due to low attendance rates likely caused from the recent COVID-19 pandemic.
Who is Eligible?
TEA will apply this automatic adjustment to all LEAs that are showing a lower average attendance percentage rate for their 1st – 4th six-weeks when comparing their 2021-2022 school year to their 2019-2020 school year.
Calculation of Adjustment
TEA will calculate a target percentage attendance rate (TPAR) for each LEA for the first four six-weeks attendance reporting period based on 2019-2020 school year data. The TPAR will be compared to the LEA’s actual first four six-weeks percentage attendance rate to determine if the LEA experienced a lower rate than the TPAR. If the actual percentage attendance rate is lower, TEA will adjust the operational minutes as necessary to increase the actual percentage attendance rate to the TPAR. The calculation for TPAR for the first four six-weeks attendance is shown below:
- TPAR = Total Days Present / Total Days Membership, where
- Total Days Present = Total Eligible Days Present + Total Ineligible Days Present
- Total Days Membership = Total Days Present + Total Days Absent
The calculation is used for both the first four six-weeks of 2019-2020 school year and the 2021-2022 school year. If an LEA was not in operation in 2019-2020 school year, then it will be assigned the state average TPAR of 95.32% for the first four six-weeks.
Example of Adjustment
Follow the link provided by TEA here to find your District’s TPAR calculation for the 2019-2020 school year. TPAR information is listed under the District and Charter Planning Tools section.
2019-2020 TPAR information from link provided by TEA
- Total Days Present 1st-4th Six-weeks 2019-2020 = 226,820
- Total Days Membership 1st -4th Six-weeks 2019-2020 = 239,609
- TPAR first 4 six-weeks = 94.66%
2021-2022 ADA Projection Report
| Total Days Present | 45357 | 43025 | 41075 | 35104 | 35104 | 35104 |
| Total Days Absent | 3498 | 2957 | 4465 | 3982 | 3982 | 3982 |
| Total Ineligible Days | 24.5 | 0 | 0 | 0 | 0 | 0 |
| Total Eligible Days | 45332 | 43025 | 41075 | 35104 | 35104 | 35104 |
| Days Present | 45357 | 43025 | 41075 | 35104 | 35104 | 35104 |
| Days Membership | 48854 | 45982 | 45540 | 39086 | 39086 | 39086 |
| TPAR | 92.84% | 93.57% | 90.20% | 89.81% | 89.81% | 89.81% |
TPAR first 4 six-weeks = (92.84+93.57+90.20+89.81)/4 = 91.60%
2021-2022 FSP Allotment $16,385,845
2021-2020 Enrollment 1570.43
Total Refined ADA (1570.43 X 91.01%) = 1429.20
Average FSP per student $11,465.05
Total Refined ADA (with TPAR*) 1570.43 X .9466 = 1486.57
*Since 2019-2020 TPAR is greater than 2021-2020 use the percentage to calculate a new Refined ADA
Difference in Refined ADA 1486.57-1429.20 = 57.37 X 11,465.05 = $657,750
Estimated additional FSP funding at Settle-up $657,750
Effect on FSP funding
LEA’s will see the impact of the automatic adjustment to the operational minutes on the near final summary of finances report and additional funds would be received in settle-up at the end of the year. Since this adjustment only applies to the first four six-weeks, LEA’s should continue to monitor and adjust their budgets accordingly for the fifth and sixth six-weeks attendance reporting periods.