Federal End of Year Activities for Charter Districts

Federal End of Year Activities for Charter Districts

May 9 | Grants Management

Wrap it up, and we don’t mean takeout orders! It is time to wrap up the 2019-20 school year, while ramping up for next year! Charter School Success has developed a list of Federal Grants and State Comp Ed activities important to Texas Charter Schools.  The purpose of this document is to keep you informed of all the documents that are required this time of year and the time frames by which they are due to TEA. Think of it as a “To Go Tip” you can box up, take with you, and never miss a deadline!

The CSS team works directly with clients to provide the guidance and resources necessary to meet these timelines.

Required/Necessary ActivitiesOpen DateDue Date
Begin the Comprehensive Needs Assessment process (CNA)Should begin in February or MarchBefore completion of ESSA grant application.
Begin draft of Campus Improvement Plan and District Improvement Plan (CIP/DIP) based on identified needs (required by SCE and Title I).Before completion of ESSA grant application.
Submit Gun Free Schools Report (PR6000 at the end of your ESSA grant) Found in Special Collections in egrants. You will not be able to open your ESSA application without first submitting this report. Open now, but complete after last day of school6/29/20
SC5003 Federal Grant Consolidated Schedule5/1/209/3/20
Perkins V and Perkins V Institutions Application and Certification (ADC)5/15/209/3/20
ESSA Application Designation and Certification (ADC) 6/2/209/3/20
IDEA B (SPED) Federal (ADC)5/15/209/3/20
NEW! SPED State (ADC) *formally included in federal8/3/20TBD
Complete Time & Effort Records – Semi-Annual Certification or Substitute System of T&EEnd of the 2nd semester.
Complete inventory of technology and equipment purchased with federal grant fundsEnd of the 2nd semester.
ESSA Final Amendment: Determine if you need to submit an amendment due to: 25% limit on moving funds between object codes; request to open an object code not used this year; change in the activities selected for delivery of program funds. See When to Amend document here.6/2/2020
Special Education IDEA-B Discretionary Grant Final Amendment. Determine if you need to submit an amendment due to: 25% limit on moving funds between object codes; request to open an object code not used this year; change in the activities selected for delivery of program funds. See When to Amend document.6/15/2020
For Charter districts receiving $750,000 or more SCE funds during the 2018-19 School Year, submit a copy of the 2018 – 2019 DIP and 2 CIP’s (at least 1 from a Title I campus)7/31/2020
SCE and ESSA Program Evaluation: Determine the effectiveness of the programs for 2019-20 school year. Sample TemplateBefore final budgeting for the of 2020-21 school year
Evaluate impact of parent involvement activities at both the campus and LEA level and revise for next year. Make changes to the Home School Compacts for Title I campuses. Make changes to the campus and LEA Parent and Family Engagement Policies. These actions must be completed with committee. See Tip.Before start of 2020-2021 School Year; ideally before Title I budget is done for PFE activities
Begin budget planning for SCE, Title I, Title II, Title III, Title IV and IDEA B funds.Before submission of IDEA-B and ESSA grant applications
PR1500 Equity Data Survey (SPED para qualifications)5/1/207/30/20
PR 3001 Needs Assessment, Priorities & Program Outcomes N/ACanceled due to COVID
Review ESSA Consolidated Compliance Report in eGrants begin gathering data needed for Compliance Report. TBDTBD – awaiting changes due to COVID extension of 19-20 grants

For questions or assistance with any of these activities, please contact Charter School Success: