Why is PEIMS Accuracy Important?

Why is PEIMS Accuracy Important?

March 13 | PEIMS & Data Management

The Public Education Information Management System (PEIMS) consists of four mandatory yearly data submissions. These submissions encompass all data requested and received by TEA about public education for all school districts in the state of Texas. Confirming the accuracy of your district’s PEIMS data is critical to ensuring that you are submitting a true account of the students served, and the services your district has provided them, throughout the year. It is imperative that your district verify proper student coding to maximize your ADA funding! PEIMS data is used for most TEA requests due to the robust nature of the four yearly submissions.

When are the 2019/20 PEIMS submissions due?

Fall (Collection 1)

  • First submission due date- December 5, 2019
  • Resubmission due date- January 17, 2020

Midyear (Collection 2)

  • First submission due date- January 30, 2020
  • Resubmission due date- February 13, 2020

Summer (Collection 3)

  • First submission due date- June 18, 2020
  • Resubmission due date- July 16, 2020

Extended Year (Collection 4)

  • First submission due date- August 27, 2020
  • Resubmission due date- September 17, 2020

What information is your district reporting and what is it being used for?

PEIMS data directly affects your district’s funding, accountability and compliance systems.

Fall PEIMS:

  • Student enrollment
  • Staff
  • Special Program Data
  • Organization
  • Budget
  • Homeless
  • Foster Care
  • Title 1
  • SSI
  • Special Education
  • Limited English Proficiency
  • At-Risk
  • Gifted and Talented
  • Leavers
  • Graduation Data
  • Career and Technology Education
  • Census Block

TEA uses Fall PEIMS data to:

  • Calculate compensatory entitlement
  • Monitor student special programs
  • Report data to the federal government
  • Calculate student retention rates
  • Calculate basic profiles for the Academic Excellence Indicator System (AEIS)
  • Perform TEA desk audits

Mid-Year PEIMS:

Audited actual financial data

TEA uses Mid-Year PEIMS data to:

  • Report data to the Texas State Legislature
  • Monitor student special program expenditures
  • Audit school districts
  • Perform TEA desk audits

Summer PEIMS:

  • Student Attendance
  • Discipline
  • Course Completions for HS students
  • Restraint data
  • Title 1
  • Graduation data
  • Career and Technology Education
  • Special Education
  • LEP: Bil/ESL
  • Instructional Calendars

TEA uses Summer PEIMS data to:

  • Calculate Foundation School Program (FSP) final allotments
  • Calculate student attendance and course completion rates
  • Create a portion of the Academic Excellence Indicator System (AEIS)
  • Strengthen the monitoring of student special programs
  • Perform TEA desk audits

Extended Year PEIMS (If Applicable):

  • Extended year SPED data
  • Dual credit course completion
  • Limited English Proficiency
  • Extended Learning Opportunities

TEA uses Extended Year PEIMS data to:

  • Calculate Extended School Year (ESY) funding
  • Calculate LEP: BIL/ESL summer school funding
  • Monitor student special programs
  • Perform TEA desk audits

Core Data Collections:

  • ECDS – Early Childhood Data System Collection
    • KG and PK student data with homeroom teacher and assessment data
    • ECDS KG due date – January 30, 2020
    • ECDS PK due date – June 18, 2020
  • Class Roster Collection – New for 2019-2020
    • Includes student demographics, course-section enrollment, teacher of record and teacher demographics.
    • This data was previously submitted in the Summer PEIMS Submission
    • Submitted each Fall and Winter (First fall submission will be Fall 2020)
    • First submission for Winter data – March 19, 2020
  • State Performance Plan Indicator 14 – SPPI-14
    • Data on SPED students who graduated or had specific leaver reasons
    • Due Date – February 20, 2020
  • Residential Facility Tracker (RF Tracker) Collection
    • Includes SPED students currently housed in a residential facility within district boundaries
    • Final due date – July 30, 2020

Bottom line

PEIMS may be submitted to TEA quarterly, but it is in fact something that is being done on your campuses every day. The better trained your PEIMS staff is, and the more involvement special programs administrators have in the process, the more accurate your data will be. Reporting verified, accurate and valid PEIMS data can help charters avoid costly and time-consuming TEA interventions.  It is important to have attendance procedures in place, and to properly code students receiving special services, to maximize your ADA funding!

Please contact Charter School Success for a complimentary PEIMS audit, or for more information regarding the year-round PEIMS support package to ensure maximum funding for your district!