Need-to-Knows about State and Federal Report Cards

Need-to-Knows about State and Federal Report Cards

January 11 | Grants Management

It’s official! Even in times of COVID-19, the report card distribution will continue. Please be aware that the Texas Education Agency produces TWO types of report cards annually – the School (State) Report Card (SRC) and the Federal Report Card (FRC). BOTH have separate reporting requirements and deadlines. In both cases, there are report cards for every campus in the charter district; however, only the Federal has a district-level report. CSS has created this informative article to combine the reporting requirements for both types of report cards into one handy reference guide.

The CSS federal team will be working with participating campus and charter administrators to facilitate the distribution of the State and Federal Report cards according to TEA guidelines.

Where are the report cards located?

The data for both the State and Federal report cards represents student performance from the 2019-20 school year. The Texas Education Agency website has separate online locations for each type of report card. It is the responsibility of central administration to ensure that each campus has copies of its report card and has specific instructions for how to distribute them. In addition, central administration must ensure that district-level reporting is completed, and the website is updated.

To locate the report cards, please navigate to the following websites:

What are the reporting requirements?

 School Report Card (SRC)Federal Report Card (FRC)
AudienceParents and guardiansAll LEA Campuses, Parents of all enrolled students, general public
Minimum RequirementsEach campus must send a copy of the SRC to a parent or guardian of each of its students within six weeks of 12/17/20. The campus may provide the SRC in the same way that it sends other official communications to parents and guardians, such as including the SRC in a weekly folder sent home with each student, mailing it to the student's residence, providing it at a parent-teacher conference, or enclosing it with a student report card.
LEA not required to post on website
ALL of the following required:
-Post direct links to the State, LEA, and campus (Federal) report cards on LEA web site,
-Make hard copies available to parents upon request,
• -Make hard copies available for viewing in public locations, and

• -Notify parents of all students about the availability of the report cards and the options for obtaining them.

• -Provide appropriate translation (either oral or written) upon request.
Must print hard copy for parents? Preferred and recommended
Districts may distribute the SRC electronically, if they can ensure that parents and guardians are notified that the SRC is available and that they are able to access it. A campus or district must provide a printed copy (in color or black and white) to anyone who cannot access the electronic version.
No, only upon request
Printing only notification letter is recommended as the FRC’s are extremely long
Hard copies of LEA reports should be printed and posted in public places such as public library, City Hall, and Central Office lobby
Letters and ResourcesOptional, but recommended, in addition to the entire SRC (see links below)Notification letter may be used in lieu of hard copy of entire FRC (see links below)
DeadlinesJanuary 28, 2021March 3, 2021

Letters and Resources

What are the deadlines?

School (State) Report Cards (SRC) – Each campus must send a copy of the SRC to a parent or guardian of each of its students within six weeks of the date of release of the agency which was Dec 17, 2020. Winter break is NOT excluded from the six weeks; therefore, the deadline is January 28, 2021.

Federal Report Cards (FRC) – Each LEA that receives Title I, Part A funding is responsible for disseminating the state, LEA, and campus-level report cards to 1) all LEA campuses, 2) parents of all enrolled students, and 3) the general public via widely available public means such as posting on the Internet, distribution to the media, or distribution through public agencies. Per the Title I TEA Title I Report Card webpage, the deadline is March 3, 2021.

Have questions or need assistance?

Visit the Charter School Community Roundtable to ask questions and get answers about this topic!

Please contact: